Commercial publishing model which has existed for a long time does not satisfy the needs of scientific community and the institutions financing it any more. Publishing of research results financed by state and funds in commercial journals while transferring author rights to publishing houses intercepts the access to the results of scientific research worldwide and at the same time impedes the faster development and advance of science.
Open Access Initiative guarantees free access to information and free use of it, eliminates scientific communication barriers and fosters more effective development of science and studies.
Open access to the results of scientific research is ensured via open access journals or institutional repositories. The expenses of open access publishing are paid by institution, funds or the author himself, but the end user receives publications and can use them with no limitations and free of charge.
There are a number of documents prepared on international and national levels: regulations, recommendations and other documents, encouraging and supporting the Open Access Initiative ( see Links).
Big scientific publication changes, especially in relation to open access are anticipated after passing The Law on Higher Education and Research of Lithuanian Republic. In the article 45 “Communication of research activities to the public“ of this law it is stated: “in order to ensure the quality of research conducted with funds of the state budget, the transparency of the use of funds of the state budget, to enhance scientific progress, the results of all research works carried out in state higher education and research institutions must be announced publicly (in the Internet or any other way), to the extent this is in compliance with the legal acts regulating the protection of intellectual property, commercial or state and official secrets” (2009).
VMU was the first of academic institutions to create background for creation of open access institutional repository (VMU ePub) by passing the documents which created possibilities for big changes in the field of scientific e-publishing of the University. Those were: “The description of the order of submission of VMU study and science electronic documents to the Information System of Lithuanian Science and Study Electronic Documents (eLABa)” (2009), and “Information System of Vytautas Magnus University Master Final Works, Doctoral Dissertations and their Summaries Electronic Documents (ETD) Regulations” (2007). In these documents the order of University study and research e. documents submission to VMU ePub using the infrastructure of the Information System of Lithuanian Science and Study Electronic Documents (eLABa) is described.
Vytautas Magnus University Repository (VMU ePub) is the open access repository. When scientists and editorial boards want to submit their publications to the repository, they sign license agreement. The publications which are accumulated in the repository most often exist in parallel with articles, conference papers, book parts and other documents printed in a traditional way. VMU ePub does not review publications, but ensures access to them and visibility in the world. Various types of documents can be accumulated in the repository, for example: reviewed articles, conference papers, books, preprints or postprints, reports, doctoral dissertations or master works and so on.
VMU ePub is registered in the Registry of Open Access Repositories which at the moment counts 2966 repositories.
- Vytautas Magnus University e-Publication Repository (hereinafter VMU ePub) is being created while implementing University’s strategic objectives for 2012-2020: to develop the internationality of scientific activities by internationally disseminating scientific and practical results, to improve the quality of studies and to ensure favourable conditions for pedagogical, scientific and artistic activities by creating a modern and attractive infrastructure.
- University creates VMU ePub supporting Open Access policy and seeking the following aims:
- To enable the possibility to access freely in accordance with copyright the results of scientific research of the University which were financed from state funds.
- To accumulate full-text scientific research production taking into account copyrights and ensure the visibility, effective use, citation of the publications of University scientists.
- To create assumptions for high quality search in sparse electronic resources including full-text.
- To save funds necessary for printing publications and to make it possible for the users to read them at a convenient time and place.
- To ensure permanent URL’s of e-documents guaranteeing permanent links to submitted documents and long term storage of the documents.
- VMU ePub is the infrastructure of services and means designed to accumulate, manage, access, dissemination and long time preservation of scientific e. publications of University’s community.
- VMU ePub is the part of the Information System of Lithuanian Science and Study Electronic Documents (eLABa), the regulations of it were established in “The order of submission of Vytautas Magnus University study and science electronic documents to the System of Lithuanian Science and Study Electronic Documents (eLABa)” approved on 27 May 2009 by the Order of University’s Rector No. 336a and “The regulations of the Information System of Vytautas Magnus University master final works, doctoral dissertations and their summaries electronic (ETD) documents” approved on 27 June 2007 by the Order of University’s Rector No. 618.
- VMU ePub authors can choose one of terms of access to e-publication:
- accessible freely in the internet;
- accessible in University’s intranet only (period is indicated *);
- accessible for registered users only (period is indicated *);
- inaccessible for the users (period is indicated *).
- VMU e-publications can be used for scientific, study and self-education purposes only; the author of the publication must be indicated and it must conform to the citation rules.
- The full-text documents of all types of publications accumulated in University’s scientific publications database (published in the University and beyond) as it is indicated in “The description of Vytautas Magnus University publication database formation and use” approved on 4 June 2012 by the Order of University’s Rector No. 302a are accumulated in VMU ePub. Permanent URL of the publication is ensured in the scientific publications catalogue of the University.
- University concludes license agreements with authors of e-publications, ETD works and editorial boards regarding their work archiving in VMU ePub.
- University encourages authors while giving publishing rights of their works to publishers under license agreements to keep the right to archive the copy of publication in VMU ePub or in addition to standard publisher agreement to attach Addendum to publication agreement worked out by Scholarly Publishing and Academic Resources Coalition, SPARC guaranteeing the right to archive a copy of publication in VMU ePub.
- University library consults and helps authors on archiving in VMU ePub publications, the economic rights of which were transferred to the third persons.
- 11. More information about VMU ePub regulations you can find in the repository portal (etalpykla.vdu.lt; erepository.vdu.lt).
* After the term expires and author does not renew the license agreement publication access terms changes to 5.1. “accessible freely in the internet”.
Author rights are moral and economic rights of author to his/her intellectual (art, technical and other) creation.
Economic rights gives the right to the author to control the use of his/her creation (publishing, dissemination, demonstration in public, announcement and other) and the right to receive income for using his/her creation.
Moral rights are rights of the authorship, the right to the author’s name, the right to be indicated on the cover of the creation and other. The laws on author rights allow authors to give up some rights and retain other rights.
If the author of scientific publication granted or transferred his/her non-exclusive economic rights to publisher, he/she must find an agreement with publisher regarding open access to the publication (regarding submission of publication into institutional repository or self archiving publishers often include additional term, so-called embargo period, the essence of which is that open access to scientific publication is granted only after certain period after the publication was announced in scientific journal). When publishing creation in scientific journal, author has to evaluate the legal aspects of such publication: if the licence agreement concluded with the publisher allows self archiving of published scientific work. In Sherpa internet pages information about self archiving publishers’ policy is presented. Organization of Creative Commons proposed an addendum to author agreement with publisher of scientific work in which author rights assignment, non-exclusive right to publish preprints and postprints of scientific work in the internet are stipulated. Thus authors should know and be interested to negotiate with publishers regarding retaining more non-exclusive rights and repeated publication of their works in VMU ePub.
- The licence agreements with authors for the publications published in VMU Publishing House are negotiated in publishing house;
- The procedure for the submission and licencing of VMU master works, doctoral dissertations and their summaries;
- Archiving issues of publications published in other publishing houses are negotiated in VMU Library.